40th ISICEMInternational Symposium on Intensive Care and Emergency MedicineSQUARE - BRUSSELS MEETING CENTER - MARCH 16-19, 2021

Group reservations

Your company needs 10 rooms or more ? A group contract will be issued to ensure you enough flexibility with your rooming list and conditions.

CONTRACT

The group contract and its estimated value will be based on a single occupancy, except if the information is given at time of confirmation.

All the rates include service, breakfast and city taxes The cancellation and attrition of rooms policies of the choosen hotel will be clearly stipulated.

ROOMING LIST

The final rooming list has to reach us 21 days before arrival date. Any reservation not yet confirmed at that date will be automatically released. Any modification after that date will be made depending on the availabilities.

INVOICING

Rooms and breakfast will be invoiced to the Company. Extras (mini-bar, tel, laundering, …) consumed by the clients have to be settled for their departure except instructions received from the Company.

DEPOSITS AND REMAINING BALANCE : Pro-forma invoices will be sent to the Client with the corresponding deposit’s Schedule, usually as per below :

  • 1st deposit at time of contract’s signature
  • 2nd deposit between +/- 90 days prior to the arrival date
  • 3rd deposit to be paid 30 days prior to the arrival date

The 3% handling fee – stipulated in the general conditions – will not be applied (except in case of payment by credit card). Please note that a non refundable v.a.t. of 1,68% is not included and will be added on every due amount.

A Final Statement and global invoice with détails of the deposits previously paid will be issued and sent just after the sympoisum (upon receipt of the final invoice from the hotel).

Eventual outstanding amount is due on presentation.

MEAN OF PAYMENT

The due amounts are based on a payment by bank transfer. In case of payment by credit card, a bank cost of 2% (Euro Master – Visa) or 3% (American Express) will be added on each due deposits.

Travex Congress
Parvis de la Trinité 8, 1050 Bruxelles

VAT : BE 0414.435.171 –IATA : 0820007.6 – Lic. A1078

Mr. Denis Cochez
Phone : ++32.2.533.20.44
Fax : ++32.2.537.75.88
d.cochez@travex-travel.be